ODOE Civic Campus Resiliency & Renewable Energy Planning grant

Timeline for grant planning meetings and link to page

November Holidays

City Hall will be closed on November 10 in observance of Veterans Day, and November 23 and 24 for Thanksgiving.

Special Meeting on 501 Plans

The City Council decided on March 5, 2020 to have a special meeting on the remodel of the 501 Building on Friday, March 13, at 1:00 pm.

USDA Conducting Final Plans Review

The USDA is conducting their final review of the engineering drawings. Once the City has received the USDA approval, it will issue an Intent to Bid for the work.

Drawings Finalized

The City Manager and Facilities Manager met with an engineer on October 10, 2019 to review transitioning the conceptual drawings to engineered drawings for including in the bid document.

City Receives $91,300 Grant from USDA

The City has been awarded a $91,300 grant from the USDA for this project. The City will now provide preliminary designs to the Council for approval and draft a bid document.

Grant to Help Fund Move

City representatives met with the USDA to discuss a potential grant for the City Hall relocation to the 501 Building on May 2, 2019. The granting agency will be providing assistance with the grant application. The grant could be for as much as $50,000.

Preliminary Proposal from Architect

The City Manager had the first 2-hour teleconference with the architect on Friday, January 11, 2019.  The City received a proposal with preliminary drawings for establishing City Hall in the 501 Building.  The City Manager saved $3,400.0...

Public Hearing for USDA Grant

The City Council held a public hearing on pursuing a grant from the USDA to help fund moving City Hall to the 501 Building.

Council Approves Funding

At their February 19, 2020 meeting, the City Council approved the Parks and Commons budget request for $50,000 to a capital project to upgrade the Commons heating to a centralized system.

Parks and Commons Request Funding for Commons Heating

At their January 16, 2020 meeting, the Parks and Commons Commission moved to recommend to the City Council and Finance Committee that they allocate $45,000 to install a new, commercial grade, centralized heating unit in the Commons.

Consultant for Needs Assessment

The process has begun to find a consultant to conduct a needs assessment for the library. Once the selection is made the assessment should be completed within four months. At that time the expansion project will be re-evaluated taking into consideration t...

City Rejects Bid & Agrees to Pursue Needs Assessment

The Library Commission presented their recommendation to the City Council to reject the current bid of $320,000 to complete the proposed expansion in favor of conducting a needs assessment and proposing a different plan for expansion.  The Counci...

Library Receives Generous Gift in Memory of Bent E Petersen

Marg Peterson has generously gifted $150,000 and an extensive private library collection to the Library in memory her husband, Bent E. Petersen.

The Library Commission, Librarians, and volunteers will be reviewing plans to move forward with the expansion i...

Bids Proposals Due September 30

The bid document has been published with a deadline of September 30, 2019 to receive proposals. Several companies have inquired about the project and one has had a site visit.

RFP in Final Review

The Library Commission and City Council are reviewing the financial plan and RFP bid document.

Architect to Create Drawings for RFP

The Library Commission and Librarians approved new renderings of plans for expansion. These renderings have been submitted to the architect to draft drawings for an RFP. A draft RFP and funding plan are being developed for approval by Council.

Dry Rot More Extensive than Early Estimates

Use of RFP Selection Committee

The City met with the contractor on January 11, 2019 to discuss the quickest way to get the project out for bidding. The City will use a RFP selection committee to review the project at appropriate points in development to allow for public engagement.

Unstable Foundation Uncovered

Red Hat Construction provided the City with photographs of the conditions of the building foundation. The pictures how a combination of dry rot, rock backfill against lumber, and non-standard foundations.  The photographs depict a combination of ...

Contractor to Evaluate Building

The City’s Engineer of Record has recommended that the City have a contractor evaluate the condition of the Little Log Church and Museum building.  Given the findings from the Pincus report on June 25, 2018, the City and Engineer antici...

Archeological Testing to Begin Soon

The City Manager reported at the March 5 Council meeting that the Public Works Department was requested to conduct utility locates at the intersection of Ocean View Drive and Highway 101. Locates are performed just before work begins.

City to Move Forward with Full Transportation Plan

ODOT has determined the City does not qualify for the Quick Response Program. The City will move forward with applying for a grant to conduct a full Transportation Safety Plan (TSP)

Archeologic Testing in Next Few Months

On September 3, 2019, the City Manager, individuals from the County, Trails Committee, Parks and Commons Commission, Council met with the archeologist. It is anticipated that testing work will be completed in the next couple of months.

Striping and Traffic Study

Graveling and Striping

The County has graveled the edges of the new pavement. Striping will be added when the weather warms.

TSP and Quick Response Program

 A meeting was held with the ODOT Quick Response Program representative on December 3, 2019. ...

Paving, Striping, and Traffic Flow

Paving

Paving is complete! Depending on weather, the County will be graveling the edges of new pavement and adding striping.

Street Striping and Transportation System Plan

The City Council decided at their August 7, 2019 meeting to utilize temporary tape str...

Culvert Work in Progress

Work has begun to install selves in the culverts.

Paving Prep Work

Work to prepare the trail surface and roadway prior to resurfacing has begun.

Archeological Study Delayed

The testing work by the archeologist has been delayed. This delay could push back the anticipated date to complete the transfer.

Easements Under Review

The City Attorney is reviewing the property easement agreements. Following this review, the City will work with each property owner to reach a final agreement.

Easements, Archeological Study, Trail Improvements

The following action items were developed during a meeting on November 27, 2018:

Property Easements

 County to finalize easements and send to City attorney for review.

Archeologist 

The State Archeologist quoted a ballpark of cost of $45,000...

Agreements with County

The City and County agreed to the following on  October 8, 2018:

Culverts

Yachats Public Works Department  will look at the culverts under Oceanview Drive to identify  concerns. The County will put inserts into the identified culv...

Ongoing Meetings

The County has been busy with other items at this time. The City Manager has reached out to  continue conversations with them.  The City Manager has also gone through the settlement agreement point by point and plans to  talk to...

Project Timeline

City representatives met with Lincoln County representatives on March 14, 2018.  The County indicated they would like to transfer the property before July 1, 2018.

City representatives met with  several impacted homeowners on April 10, 20...